EXPORT DOCUMENTS
This part shows the documents that are commonly used in exporting, but specific requirements can change by destination and product. It is divided in the following sections: common export-related documents, certificates of origin, other certificates for shipments of specific goods, Export licenses and Temporary shipment documents.
COMMON EXPORT DOCUMENTS
- Bill of Lading
A contract between the owner of the goods and the carrier (as with domestic shipments). For vessels, there are two types: a straight bill of lading, which is non-negotiable, and a negotiable or shipper's order bill of lading. The latter can be bought, sold, or traded while the goods are in transit. The customer usually needs an original as proof of ownership to take possession of the goods.
- Airway Bill
An Airway Bill is a document that works as an ocean bill of lading but applies only to airfreight. An air waybill is always a straight air waybill and therefore non-negotiable.
- Commercial Invoice
- Export Packing List
Considerably more detailed and informative than a standard domestic packing list, it lists seller, buyer, shipper, invoice number, date of shipment, mode of transport, carrier, quantity, description, the type of package (such as a box, crate, drum, or carton) the quantity of packages, total net and gross weight (in kilograms), package marks, and dimensions. Both commercial stationers and freight forwarders carry packing list forms. A packing list may serve as conforming document. It is not a substitute for a commercial invoice.
- Electronic Export Information Form (Shippers Export Declaration)
*Note: EEI is required for shipments to Puerto Rico, the U.S. Virgin Islands and the former Pacific Trust Territories even though they are not considered exports. Shipments to Canada do not require an SED except in cases where an export license is required. (Shipments to third countries passing through Canada do need an SED.)
- Certificate of Origin
Note: Some countries (i.e. Middle East) require that certificate of origin be notarized, certified by local chamber of commerce and legalized by the commercial section of the consulate of the destination country.
For textile products, an importing country may require a certificate of origin issued by the manufacturer. The number of required copies and language may vary from country to country. Certificate of Origin for claiming benefits under Free Trade Agreements.
- Dangerous Goods Certificate
- Inspection Certificate
- Insurance Certificate
- Phytosanitary Certificate
- Weight certificate
- Export licenses
Export license is a government document that authorizes the export of specific goods in specific quantities to a particular destination. This document may be required for most or all exports to some countries or for other countries only under special circumstances. Examples of export license certificates include those issued by the Department of Commerce’s Bureau of Industry and Security (dual use articles), the State Department’s Directorate of Defense Trade Controls (defense articles), the Nuclear Regulatory Commission (nuclear materials), and the US Drug Enforcement Administration (controlled substances and precursor chemicals).
OTHER EXPORT RELATED DOCUMENTS
Issued by the carrier or the forwarder includes shipping instructions for air or ocean shipment
Import licenses are the responsibility of the importer and vary depending upon destination and product. However, including a copy of an import license with the rest of your documentation may in some cases help avoid problems with customs in the destination country.
- Consular invoice
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